Privacy Policy

Last update: 30th November 2023

In this document, we explain who is responsible for the data processing, the purpose of processing your personal information, the basis for processing, how we collect it, how we use it, the rights you have, and also the processes we have implemented to protect your privacy

Contact Information of the Data Controller

Rodrigo Torres E-mail: [e-mail]

Purpose of Data Collection

The collection of personal data, such as name and email at thekeymachine.xyz, is essential for registration and access to TheKeyMachine, a Python script for Autodesk Maya. This process ensures the issuance of a unique license key. Additionally, this information is utilized for license recovery and to analyze software usage, aiding in continual improvements. The data is used strictly for these stated purposes, enhancing user experience with the software.

Legitimization

Under the General Data Protection Regulation (GDPR), the lawful bases we rely on for processing this information are:

Explicit Consent: Users agree to data collection by accepting the Privacy Policy during registration. Software Usage: Data collection is necessary for accessing and operating TheKeyMachine. Legitimate Interest: Data is utilized to improve the software and user experience.

The type of personal information that is collected

By using TheKeyMachine, some data are collected and stored. The following outlines the instances and circumstances under which data is collected or transferred:

When registering on TheKeyMachine's website to obtain a license: Both your name and email are stored. These details are used to generate a license and for future license recovery in case of loss or forgetfulness. No other data is stored. Emails will not be used at any time except to inform about the end of the beta phase or in the event of a cancellation or revocation of the license.

When activating TheKeyMachine and on each start-up of Maya: Licenses are activated and verified online. When the tool is activated, the date and time of activation are recorded. With each new start-up of Maya, the license is verified and, if valid, the date of usage is sent. What the server receives is only a number, which is used for statistical purposes to understand the number of active licenses and their usage. No other data is stored.

When using the bug report feature: In addition to the data provided in the various form fields, the installed version of TheKeyMachine, the version of Maya being used, and the operating system are sent. This data is sent in a simple format; an example of the information sent could be: TKM beta 0.1.14, Maya 2023.2, Windows. No other data is stored or sent.

How We Store Your Personal Information

We take the privacy and security of your personal information seriously. When you use TheKeyMachine's services, we collect and store certain data to ensure the functionality of our software. Below, we outline how your personal information is stored and the specific data we retain: Data Stored in Our SQL Database:

1. Name: We store your name to create and manage your license.

2. Email: Your email address is used for communication purposes, such as license recovery in case of loss or forgetfulness. We will not use your email for any other purpose except to inform you about important updates or events related to TheKeyMachine, such as the end of the beta phase or license cancellations or revocations.

3. License Number: To provide you with access to our software, we generate a unique license number associated with your registration.

4. Activation Date: When you activate TheKeyMachine, we record the date and time of activation. This information helps us ensure the proper functioning of your license.

5. Last Usage Date: For statistical purposes, we track the date of your last use of TheKeymachine.

6. Installed Version: We record the version of TheKeyMachine that you have installed. This helps us provide better support and improve our software over time.

Data Retention

The personal data collected will be retained only for the duration of the beta phase of the software. This approach ensures that all data will be securely destroyed following the conclusion of the beta period. Additionally, if a user explicitly requests the deletion of their data, it will be promptly and securely removed from our systems prior to the end of the beta phase.

Your Data Protection Rights

Under the General Data Protection Regulation (GDPR), you have specific rights regarding the personal information we collect and store. These rights include:

1. Your Right of Access: You have the right to request copies of your personal information that we hold.

2. Your Right to Rectification: If you believe that any personal information we hold is inaccurate or incomplete, you have the right to request corrections or additions to your data.

3. Your Right to Erasure: In certain circumstances, you have the right to request the deletion of your personal information.

4. Your Right to Restriction of Processing: You can request that we limit the processing of your personal information in specific situations.

5. Your Right to Object to Processing: You have the right to object to the processing of your personal information in certain circumstances.

6. Your Right to Data Portability: You can request that we transfer your personal information to another organization or provide it to you in a structured, commonly used, and machine-readable format, where applicable.

If you would like to exercise any of these rights or have any questions about how we handle your personal information, please contact us at [e-mail]

Security Measures:

Rest assured that your personal information is stored securely in our database. We implement industry-standard security measures to protect your data from unauthorized access, breaches, or misuse. We do not share your personal information with third parties, and it is used exclusively for the purposes mentioned above.

Legislation and Jurisdiction

The processing of your personal data by TheKeyMachine is governed by the jurisdiction of the European Union's General Data Protection Regulation (GDPR). By using our services, you acknowledge and consent to this legal framework, which provides robust protection for your data privacy rights.

In the event of any dispute or legal matter arising from the processing of your personal information, you agree to waive any jurisdiction that might otherwise apply and accept the jurisdiction of the Spanish legal system. Any legal proceedings will be exclusively held in the courts of Barcelona, Spain.